Careers

At Urban Villages

Leasing & Hospitality Manager

Type: Full Time, Non-Exempt
Starting Pay Range: $55,000 – $70,000 annually, depending on experience
Bonus: May be eligible for annual bonuses
Location: Denver, Colorado
Company Benefits: Full time employee benefits include medical, dental, vision, life insurance, short-term and long-term disability, 401k retirement plan, paid holidays, paid time off, and a public transit pass.

Urban Villages is a Denver-based, privately owned real estate development and property management company that specializes in timeless design and environmentally responsible development and management practices (www.urban-villages.com). We focus on long-term value creation for our investors, our communities, and our environment.  Urban Villages creates places where people and businesses thrive.

Urban Villages is seeking a Leasing & Hospitality Manager to manage tenant and guest interactions and experiences at our Sugar Block properties in Denver, Colorado. The ideal candidate has a minimum 5 years of work experience in hospitality, luxury residential or commercial leasing, or similar fields.

Position Overview:

The Leasing & Hospitality Manager’s overarching responsibility is curating the experiences of our Sugar Block residential and commercial tenants and their guests. The Manager will train our on-site concierge, security, janitorial and maintenance staff in proper communication and hospitality practices; ensure well-functioning physical building operations, condition, and cleanliness; promote and market the building to prospective residents; and deliver a first-class experience for all users of the SugarCube and Historic Sugar buildings.

Included in the Manager’s responsibility will be communication and follow-up with residential leasing prospects, management of unit turns after resident move-out, management of the concierge team, and coordination of consultants, vendors and contracts as it related to unit turns or other building work.  The Leasing & Hospitality Manager will report to, and work directly with, the Senior Property Manager.

Primary Responsibilities: 

  • Develop and enforce hospitality standards to be followed by all on-site staff and third-party vendors who come in contact with Sugar Block tenants and their guests
  • Assist in developing and maintaining property standards for operations, appearance, and cleanliness
  • Facilitate timely and professional communications with prospective and existing tenants, property, company staff, and third-party vendors
  • Maintain residential occupancy through active marketing and showing of vacant units, and regularly updating unit availability and pricing in property management systems and through various marketing channels
  • Manage residential lease administration, including processing applications, assistance in preparing new leases, lease renewals, and addenda
  • Maintain knowledge of residential leasing market and surveys of competition
  • Perform vacant unit inspections, and ensure that units are made ready in accordance with property standards
  • Oversee unit “turns”, incorporating unit upgrades and returning unit to ready status as quickly as possible
  • Perform regular property walks to ensure a clean and orderly presentation of the interior and exterior of the properties throughout the day
  • Oversee move-in and move-out procedures for residents and commercial tenants
  • Responsible for the concierge team in all aspects, including strategy, training, organization, scheduling, performance, timekeeping and discipline
  • Manage department budget and concierge expenditures
  • Participate in regular staff meetings, and lead regular concierge meetings to enhance team training efforts and address relevant issues 
  • Coordinate community outreach and tenant events
  • Oversee and manage housekeeping, laundry, and other service vendors
  • Track the service and regular maintenance of the concierge vehicle, and ensure it is clean, organized, and fueled at all times
  • Manage and organize a system for the timely and orderly handling of incoming and outgoing tenant packages
  • Manage the distribution and tracking of property keys in accordance with the Company policies and procedures
  • Other tasks as necessary to support the property management function and Urban Villages’ corporate goals

Candidate/Position Requirements: 

  • Bachelor’s degree or higher
  • Colorado driver’s license and clean driving record
  • Minimum of 5 years’ experience in luxury residential leasing, concierge services, or hospitality management
  • Proven professional verbal and written communications skills with an outgoing personality; polished interpersonal skills and hospitality mindset
  • Ability to professionally create, compose, and edit written materials 
  • Ability to remember names and faces, and personalize interactions with tenants and guests
  • Demonstrated knowledge of demographics, geography, and culture surrounding assigned property 
  • Knowledge of basic office practices and procedures, including the handling of confidential records and information
  • Ability to exercise initiative and problem-solving skills, and to establish priorities and coordinate work activities
  • Knowledge of, and proficiency with computer systems and applications including spreadsheet and word processing programs, internet, and e-mail at a highly proficient level

Compensation: 

Compensation will be commensurate with skills and experience.  Employees may be eligible to participate in benefits packages, which include medical, dental, vision, retirement, paid holidays, flex time off and public transit pass.

Application Process:

Candidates should send a cover letter, résumé, and available start date, to Karen.Mulville@urban-villages.com. Qualified candidates will be contacted directly. No phone calls, please.

STAFF ACCOUNTANT

Location: Denver, Colorado

Position Overview:

Urban Villages is seeking an experienced Staff Accountant with strong analytical skills and a disciplined attention to detail to join our team. The Staff Accountant will be responsible for the property accounting for various investment real estate properties.  This position will collaborate with property managers to ensure accurate, timely, and complete property execution from a financial standpoint.  The Staff Accountant will also support payroll processing for various employment entities.  The ideal candidate has a minimum of two years’ experience with commercial property accounting. This position will work closely with and report directly to the Controller.

Type: Full-time, Exempt

Primary Tasks and Responsibilities:

  • Prepare financial statements including balance sheet, income statement and statement of cash flows
  • Maintain and balance general ledger accounts by verifying, allocating, posting, and reconciling transactions, as well as resolving discrepancies
  • Manage company funds, overseeing the allocation of cash balances, loans, disbursements and investments
  • Facilitate and complete monthly close procedures in a timely manner
  • Prepare bank and escrow reconciliations
  • Manage fixed and intangible assets
  • Assist tax preparers for required reports and returns
  • Manage AR/AP processes, including:
    • Daily posting of receivables to tenant’s accounts
    • Prepare monthly tenant billing
    • Assistance with annual CAM reconciliations
    • Code, process and cut checks
  • Audit and ensure accuracy of rent roll and lease abstracts, for assigned portfolio
  • Manage, analyze and audit tenant accounts to ensure they are billed correctly each month, for all rental and additional charges per their lease, and investigate and resolve all discrepancies
  • Assist in the development of the operating budget and ongoing re-forecasting for each property in conjunction with the Property Manager
  • Maintain payroll information by collecting, calculating, and entering data
  • Maintain payroll records in collaboration with Human Resources
  • Prepare payroll related reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
  • Other tasks and special projects as needed and requested.

Position/Candidate Qualifications Requirements:

  • Minimum 2+ years relevant experience as outlined above
  • Bachelor’s degree in Accounting or closely related field required
  • Real estate accounting experience highly preferred
  • Proficient in Microsoft Excel and Word required
  • Proficient in computerized property management software (MRI Accounting System or equivalent highly preferred)
  • Proficiency in computerized payroll a plus
  • Professional experience working with confidential and sensitive information
  • Ability to prioritize daily tasks and meet timely reporting obligations.
  • Work efficiently with minimal supervision
  • Ability to work independently and as well with a team

Compensation and benefits:

Compensation will be commensurate with skills and experience.  Employees may be eligible to participate in benefits packages, which include medical, dental, vision, retirement, paid holidays, vacation and sick time, and public transit pass.

Application Process:

In order to be considered for the position, candidates must send a cover letter, available start date, résumé, and salary requirements to accounting careers@urban-villages.com. Qualified candidates will be contacted directly. No phone calls, please.

DEVELOPMENT PROJECT MANAGER – Commercial Real Estate & Construction

Location: Denver, Colorado

Urban Villages is a Denver-based, privately owned real estate development and property management company that specializes in timeless design and environmentally responsible development and management practices (www.chrisk292.sg-host.com). We focus on long-term value creation for our investors, our communities, and our environment. Urban Villages creates places where people and businesses thrive.

Urban Villages is seeking a detail-oriented, real estate and construction focused Development Project Manager to support current and upcoming development projects. The ideal candidate has a minimum seven years of work experience in commercial real estate (multi-family, hotel, retail) design management and construction oversight.

Position Overview:

The Development Project Manager will support the development team in design and construction oversight of new and ongoing projects. Key responsibilities for the position include leading projects through permitting, design, construction, and turn over; managing design teams and general contractors; and coordination and handover to operations. This position will be responsible for project permitting, authority approvals, managing design to meet budget, managing and driving the project budget and overseeing and ensuring performance with the project schedule. Prior experience leading multidisciplinary teams through the development or construction process required.

Primary Responsibilities:

  • Manage overall project budget, including costing exercises from schematic design to completion for both historic renovation and new construction project components
  • Establish project schedules; continuously monitor progress to ensure a timely and cost- effective delivery, avoid delays and cost overruns
  • Detailed tracking and reporting of project budget including budget vs actuals, project spend, and cash flow projections
  • Vet and recommend project consultants including engineers, architects, planners, , assist in the negotiation of contracts for selected consultants
  • Assist in the owner-side of design process, bidding process, contract negotiations, creation of performance standards and contract enforcement
  • Coordinate scheduling of work, change orders, contracts, , to ensure compliance with budget, schedule, quality expectations, contractual requirements, permits, utility connections and overall project planning
  • Enforce project specifications and contract requirements; review work in progress to ensure compliance with contractual obligations

 

  • Lead the process to establish the project’s infrastructure, utilities, building systems, and development of comprehensive cutting-edge sustainability elements that meet the operational objectives and project budget
  • Support the development team in interfacing with municipal planning and approval authorities for permitting, inspections, and other reviews and approvals
  • Participate in internal and external project meetings; understand the goals of the project and operational requirements to integrate into the design
  • Manage new construction and tenant improvement projects including design, permitting, and construction through handover to operations
  • Oversee smaller renovation projects within the existing portfolio as needed to support the asset and property management teams
  • Report on regular basis to development team on project status, budget, and other issues
  • Continually assess project risks and opportunities; establish risk mitigation strategies
  • Other tasks as requested to support the development team and Urban Villages’ corporate goals including sustainability and attainable housing solutions

Required Qualifications:

  • 7 – 12 years of relevant project or development management experience with direct experience managing mixed-use projects or at least two of the following asset classes through design and construction: multi-family, retail, hospitality
  • Ability to manage and track multiple priorities and schedules to mitigate risk, minimize delays and consequences of unexpected events
  • Bachelor’s degree Degree in architecture, engineering, construction management, real estate, or related field highly preferred
  • Experience in budget and change order management, including setting expectations and managing process including RFIs, ASIs, notices, submittals, schedule updates, etc.
  • Experience working collaboratively with design and consultant teams
  • Scheduling and project management software expertise (Primavera, Procore, g.)
  • Thorough understanding of LEED practices and other sustainable programs and metrics
  • Strong organizational skills with ability to prioritize and manage multiple tasks in a timely manner
  • Excellent writing and strong verbal communication skills
  • Absolute discreteness in receiving and handling sensitive information
  • Exceptional customer service and interpersonal skills; ability to professionally interact with a broad range of clientele/relationships
  • Strong work ethic and ability to accomplish objectives with limited daily supervision and oversight
  • Ability to travel
  • Proficiency with Microsoft Suite

Position Preferred Qualifications:

  • Direct hospitality construction and development experience
  • Advanced degree in related field
  • Experience working with the City of Denver
  • Highrise construction experience

 

Compensation:

Compensation will be commensurate with skills and experience. Employees may be eligible to participate in benefits packages, which include medical, dental, vision, retirement, paid holidays, flex time off and public transit pass.

Application Process:

Candidates should send a cover letter, résumé, and available start date, to developmentcareers@urban-villages.com. Qualified candidates will be contacted directly. No phone calls, please.

 

Urban Villages is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Administrative and Executive Assistant

Location: Denver, Colorado

Urban Villages, a real estate firm committed to stewardship of Planet, People, and Profit, is seeking an Administrative and Executive Assistant to join our growing team. Candidates must have a minimum two years of relevant experience, and an eagerness to continue growing their professional skills. The ideal candidate has strong communication and organizational abilities, experience supporting senior executives, and a willingness to learn.

Position Overview

The Administrative and Executive Assistant has great interpersonal service skills, is reliable, highly motivated, and well organized. The Administrative and Executive Assistant will provide client-facing receptionist duties, support the office functions, and provide general administrative support to executives and team members. The Administrative and Executive Assistant will serve as the first point of contact for all building floor tenants, and will be expected to be a friendly, smiling face and helping hand to all visitors.

This role will also be responsible for providing business executive level administrative and assistant support to the CEO and other Company executives; including clerical support, arranging travel and correspondence, scheduling meetings, running business and personal errands, and coordinating personal vendors. This position manages a wide variety of tasks relating to business matters and some personal matters. This position will report to the COO.

Primary Tasks and Responsibilities:

Receptionist duties:

  • Answer and direct inbound calls in a timely manner, greet, welcome and direct guests
  • Sort and distribute mail and package deliveries daily, and assist staff in outbound mailers Administrative duties:
  • Clerical duties: typing, printing, copying, binding, scanning,
  • Maintaining records and document management by scanning, emailing, and uploading to online file storage, filing hard copy documents as directed

Office Support duties:

  • Responsible for ordering office and kitchen supplies and managing supply
  • Manage in office meeting spaces, including preparing office/conference rooms for scheduled meetings, create a scheduling system, and manage conference room equipment (Apple TVs, conference phones, etc)
  • Responsible for office cleanliness and organization, including daily cleanup of office common areas, conference rooms, copy rooms and kitchen Maintain office organization throughout the office, including decluttering.
  • Coordinate office repairs and maintenance with building maintenance team

Executive Assistant Duties:

  • Manage and maintain complex business schedules, including scheduling travel, making appointments, and making changes to appointments, including preparing and vetting daily briefing of the executive’s daily schedule.
  • Coordinate and prepare in office meetings for executives (arrange lunches, correspond with meeting participants as necessary).

 

  • Clerical and correspondence duties: maintaining records and document management, prepare and draft business and personal correspondence on behalf of the executive.
  • Responsible for personal tasks as assigned, including running personal errands and coordinating personal vendors and caretakers, etc.

Required Qualifications and Skills

  • Minimum 2 + years’ experience as executive assistant or similar role
  • Exceptional customer service skills and professional phone manner
  • Excellent organizational skills with attention to detail
  • Ability to professionally interact with a broad range of clientele/relationships
  • Gracefully assertive and comfortable communicating directly with senior executives
  • Exceptional work ethic and ability to accomplish objectives with little daily supervision
  • Quick, proactive and independent thinker, strong problem-solving ability, able to be resourceful and adaptable under pressure, both in the day of the Executive and on general responsibilities.
  • Absolute discretion in receiving and handling sensitive information, personal, and confidential information.
  • Proficiency with Google Workspace, and Microsoft Office applications

Position Preferred Qualifications:

  • Bachelor’s degree
  • Knowledge of Mac Operating Systems preferred
  • Certified Colorado Notary preferred, or willingness to obtain certification

 

Company Benefits

Full time employee benefits, including medical, dental, vision, life insurance, short-term and long-term disability, 401k retirement plan, paid holidays and time off, and a public transit pass.

About Urban Villages

Over the past 20 years, we have curated experiences through integrated, mixed-use real estate development and property management ventures unique to each location. We are placemaking specialists within multi-project, district-wide revitalizations that cultivate the next vibrant neighborhood and change the way people think and feel in their surroundings. Our mission is to generate profitable returns with innovative, climate positive projects that transform and inspire. Our ultimate vision is to save the planet by setting a profitable and replicable standard for the entire real estate development industry.

Equal Opportunity

Denver-based Urban Villages is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Application Process

Candidates should send a cover letter, résumé, and available start date, to careers@urban- villages.com. Qualified candidates will be contacted directly. No phone calls, please.

Location: Denver, Colorado

We are currently seeking an experienced full time Asset Management Associate with strong analytical, reporting, presentation skills, and a disciplined attention to detail to join our growing team. The ideal candidate has a minimum four years of asset management or similar industry experience. The ideal candidate shares the same values as Urban Villages and its unique approach to real estate development and property management.

Position Overview:

The Asset Management Associate is responsible for implementing and reporting on the day-to-day asset management of a real estate portfolio comprised of office, retail and multifamily properties. Working alongside the Asset Manager, the Associate will execute property business plans to maximize the performance and value of the portfolio. The Asset Management Associate will interact directly with the Asset Manager, property management, development and leasing teams to oversee property operations and assists with the acquisition, financing and disposition processes for all assets in the portfolio. This position will assist in tracking and improving asset performance via analysis and application of up-to-date market data, identifying value-add opportunities that will further drive revenues and provide the best return on each dollar spent. Utilizing critical analysis and industry-standardized methods and software, the Asset Management Associate tracks gross and net revenues and manages the repositioning of each asset to maximize value.  This position reports directly to Asset Manager.

Type: Full Time, Exempt

Pay Range: $85,000 – $115,000 annually, depending on experience

Bonus: May be eligible for annual bonuses

Company Benefits: Full time employee benefits include medical, dental, vision, life insurance, short-term and long-term disability, 401k retirement plan, paid holidays, paid time off, and a public transit pass.

Urban Villages, Inc., is a Denver-based, privately owned real estate development and property management company that specializes in timeless design and environmentally responsible development and management practices (www.chrisk292.sg-host.com).  We focus on long-term value creation for all of our project stakeholders: investors, partners, tenants, neighbors, communities, and our environment.  

  • Document and implement asset business plans. Work with Asset Management Analyst to monitor, track and report on performance relative to the business plan.
  • Support the Asset Manager in lease negotiations and decisions; support leasing strategy and management of leasing representatives
  • In cooperation with the Development team track budget review for value-add and development projects
  • Assist with debt financing and refinancing, communications with lenders, and tracking compliance with loan covenants
  • In collaboration with the Asset Manager, responsible for drafting regular investor reports on asset and portfolio performance
  • Evaluate and underwrite investment opportunities and assist with due diligence
  • Manage property dispositions with analysis of sales strategies/offers, coordination of transaction teams, and preparing of due diligence data rooms
  • Complete regular onsite property reviews, and maintain deep knowledge of relevant market, submarkets, and property comps
  • Liaise with property management on annual budgets and oversight of capital projects
  • Work with Analyst to maintain accurate Argus models for each asset, prepare detailed cash flow forecasts, and conduct analysis of proposed lease transactions
  • Participate in the annual procurement of property insurance and coordinate with insurance providers to resolve claims
  • Analyze opportunities for property value-add and repositioning investments and coordinate implementation of approved investments
  • Maintain asset management database to quickly access critical data for all assets (e.g. property demographics, key debt details, latest valuation, equity amount, budgeted/projected cash flow, tax basis, etc.)
  • Other tasks as necessary to support Asset Management functions, and Urban Villages’ corporate goals
  • Minimum 4 years’ experience in real estate asset management or relevant industry sector such as commercial real estate, real estate development, or mortgage banking
  • Undergraduate degree required. Minimum 2 years analytical experience in commercial real estate
  • Foundational understanding of real estate and finance concepts
  • Development and/or real estate cash flow modeling experience; proficient working knowledge of both Excel and Argus.
  • Excellent communication and negotiating skills
  • Excellent writing and analytical skills will be critical to success in this position
  • Strong verbal communication skills, with ability to professionally communicate with diverse populations
  • Absolute discreteness in receiving and handling sensitive information
  • Exceptional customer service and interpersonal skills; ability to professionally interact with a broad range of clientele/relationships
  • Exceptional work ethic and ability to accomplish objectives with little daily supervision and distraction
  • Ability to tackle multiple tasks simultaneously without losing focus or attention on any one; not afraid to ask for help when needed
  • Excellent organizational skills with attention to detail and systematic, accuracy-driven approach
  • Proficiency with Mac Operating Systems and Microsoft Office applications.
  • Ability to travel when needed, often on short notice

Type: Full Time, Exempt

Pay Range: $65,000 – $80,000 annually, depending on experience

Bonus: May be eligible for annual bonuses.

Location: Denver, Colorado

Company Benefits: Full time employee benefits include medical, dental, vision, life insurance, short-term and long-term disability, 401k retirement plan, paid holidays, paid time off, and a public transit pass.

Urban Villages, Inc., is a Denver-based, privately owned real estate development and property management company with a focus on place-oriented design, timeless materials, and integration of uses (www.chrisk292.sg-host.com).  We focus on long-term value creation for all of our project stakeholders: investors, partners, tenants, neighbors, communities, and our environment.  Urban Villages creates places where people and businesses thrive.

Position Overview:

Urban Villages is seeking an experienced Human Resources Manager to oversee all functions of Human Resources for our growing and evolving company. The HR Manager is a strategic and hands on role that will be responsible for talent recruitment, employee relations and retention, benefits administration, and best practices for policies, legal compliance, and health and safety programs, among other aspects of HR typical of small businesses.

We seek a manager with passion for aligning our workplace culture with the company’s mission of “creating places that endure, inspire and connect.”  At the foundation of this culture is teamwork, ingenuity, attention to detail and communication.  The HR Manager must be a proactive and leadership-oriented person who promotes this culture in all aspects of employee relations.  The successful candidate will bring well-rounded experience in human relations to help position Urban Villages as a top workplace.  The ideal candidate possesses prior relevant experience in the real estate, finance or legal industries.  This position reports to the Chief Operating Officer.

Primary Tasks and Responsibilities

  • Drive employee recruitment by preparing job descriptions, advising on market competitive compensation, screening applicants, and participating in interviews
  • Analyze, oversee, update, and enforce compensation structure
  • Onboard new hire employees through completion of documents, benefits enrollment, policies overview and training coordination
  • Maintain the HR information system for centralization of HR data and efficiency of department operations
  • Company benefit plans: Assess needs and marketplace trends, evaluate and recommend benefits plans and programs, administer benefits plans and provide internal customer support
  • Support department budget: track and manage in accordance with approved budget
  • Work closely with management and employees to improve work relationships, build morale and increase productivity and retention
  • Manage employee training and professional development programs
  • Ensure legal compliance by monitoring and implementing applicable laws and regulations, conducting investigations and maintaining records
  • Advise managers on employee performance appraisals, coordinate annual employee evaluations, and counsel managers on employee discipline situations
  • Support company culture through events and occasional perks that promote employee engagement and happiness
  • Create and maintain HR department organization and efficiency
  • Manage employee health and safety programs, including development of policies, fostering a culture that prioritizes safety and compliance with applicable lawsOther tasks assigned as needed and requested.

Required Qualifications:

  • Minimum 5 years of experience in Human Resources and 2 plus years in HR management highly preferred
  • Minimum of a bachelor’s degree
  • Knowledge and experience in employment law, recruitment, employee relations, safety, employee engagement, and employee development
  • Outstanding interpersonal relationship building and employee coaching skills
  • Experience in the administration of benefits and compensation programs
  • Demonstrated ability to coach organization managers in employee performance and relations situations
  • Strong verbal communication skills
  • Excellent writing – handwriting, excellent grammar, succinct and error-free
  • Quick and proactive thinker, strong problem-solving ability, able to be resourceful and adaptable under pressure
  • Exceptional work ethic and ability to accomplish objectives with little daily supervision and distraction
  • Ability to tackle multiple tasks simultaneously without losing focus or attention on any one; not afraid to ask for help when needed
  • Excellent organizational skills with attention to detail and systematic, accuracy-driven approach
  • Proficiency with Mac Operating Systems and Microsoft Office applications. 
  • Absolute discretion when it comes to personal and confidential information

Position Preferred Qualifications:

  • Bachelor’s degree in Human Resources, Business, or Organization Development.
  • 2 plus years as an HR generalist for a small company
  • aPHR or PHR certified highly preferred

Type: Full Time, Non-Exempt

Pay Range: $18 – $22 hourly, depending on experience

Bonus: May be eligible for annual bonuses.

Location: Denver, Colorado

Company Benefits: Full time employee benefits include medical, dental, vision, life insurance, short-term and long-term disability, 401k retirement plan, paid holidays, paid time off, and a public transit pass.

Urban Villages, Inc., is a Denver-based, privately owned real estate development and property management company that specializes in timeless design and environmentally responsible development and management practices (www.chrisk292.sg-host.com).  We focus on long-term value creation for all of our project stakeholders: investors, partners, tenants, neighbors, communities, and our environment.  Urban Villages creates places where people and businesses thrive.

Position Overview:

We are seeking a full time Administrative Assistant who has great interpersonal service skills, is reliable, highly motivated, and well organized. The Administrative Assistant will provide client-facing receptionist duties, support office functions, and provide general administrative support to executives and team members.  The Administrative Assistant will serve as the first point of contact for all building floor tenants, and will be expected to be a friendly, smiling face and helping hand to all visitors. The ideal candidate has excellent communication and multitasking skills, a positive attitude, and a strong work ethic.

 

Primary Tasks and Responsibilities

Receptionist duties:

  • Answer, screen, and direct inbound calls in a timely manner; greet, welcome and direct office guests
  • Sort and distribute mail and package deliveries daily; assist staff in outbound mailers, overnight parcel preparation and drop-off

Administrative duties:

  • Clerical duties: typing, printing, copying, binding, scanning, etc.
  • Maintaining records and document management by scanning, emailing, and uploading to online file storage, filing hard copy documents for all entities and departments as directed
  • Assist company executives with schedule coordination, travel planning, clerical and administrative responsibilities, and personal requests from time to time.
  • Provide project and administrative support to other office personnel as requested

Office Support duties:

  • Responsible for ordering office and kitchen supplies and managing supply vendors.
  • Maintain and coordinate office meeting spaces, including preparing office/conference rooms for scheduled meetings, manage the scheduling system, and manage conference room equipment (Apple TVs, conference phones, etc.)
  • Responsible for office cleanliness and organization, including daily cleanup of office common areas, conference rooms, copy rooms and kitchen spaces. Maintain office organization throughout the office, including decluttering.
  • Coordinate office repairs and maintenance with building maintenance team
  • Other tasks assigned as needed

Required Qualifications:

  • Minimum 2 + years experience as a receptionist or administrative assistant
  • Exceptional customer service skills and professional phone manner
  • Excellent organizational skills with attention to detail and systematic, accuracy-driven approach
  • Strong verbal and written communication skills
  • Strong interpersonal skills
  • Ability to professionally interact with a broad range of clientele/relationships
  • Exceptional work ethic and ability to accomplish objectives with little daily supervision and distraction
  • Ability to work well independently and within a multidisciplinary team environment with high standards
  • Ability to tackle multiple tasks simultaneously without losing focus or attention on any one; not afraid to ask for help when needed
  • Absolute discretion in receiving and handling sensitive information
  • Proficiency with Google Workspace, and Microsoft Office applications

Position Preferred Qualifications:

  • Bachelors degree
  • Knowledge of Mac Operating Systems preferred
  • Certified Colorado Notary preferred, or willingness to obtain certification

There are currently no positions available.

Application Process

Candidates should send a cover letter, résumé, and available start date, to careers@urban-villages.com. Qualified candidates will be contacted directly. No phone calls, please.

Urban Villages is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.